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Privacy policy

## § 1 Information on the Collection of Personal Data

(1) In the following, we inform you about the collection of personal data when using our website. Personal data is any data that can be personally related to you, e.g. name, address, email addresses, user behaviour.

(2) The controller pursuant to Art. 4(7) of the EU General Data Protection Regulation (GDPR) is Osnabrück University

Represented by the President Prof. Dr. Susanne Menzel-Riedl

Neuer Graben 29 / Schloss
49074 Osnabrück, Germany
Phone: +49 541 969 0
onlineredaktion@uni-osnabrueck.de

You can reach our Data Protection Officer at the address "Nelson-Mandela-Straße 4, 49076 Osnabrück", phone +49 541 969 7880, datenschutz@uni-osnabrueck.de.

For project-related questions about data processing on this website, you may also contact the Open Source Development Network (OSDN): osdn@zqs.uni-hannover.de

(3) When you contact us by email or via a contact form, the data you provide (your email address, and where applicable your name and phone number) will be stored by us in order to answer your questions. We delete the data arising in this context once storage is no longer necessary, or restrict processing if statutory retention obligations apply.

(4) If we use commissioned service providers for individual functions of our offering, we will inform you in detail below about the respective processes. We will also state the defined criteria for the storage period.

§ 2 Your Rights

(1) You have the following rights with regard to the personal data concerning you:

Right of access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you may request information from the controller about the following:

  • the purposes for which the personal data is processed;
  • the categories of personal data being processed;
  • the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
  • the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
  • the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • all available information on the origin of the data if the personal data is not collected from the data subject.

Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is inaccurate or incomplete. The controller shall carry out the rectification without undue delay.

Right to erasure

You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay if one of the following reasons applies:

  • The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  • You withdraw your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR and there is no other legal basis for the processing.
  • You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
  • The personal data concerning you has been unlawfully processed.
  • The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  • The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8(1) GDPR.

Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17(1) GDPR, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers processing the personal data that you as the data subject have requested the erasure of all links to, or copies or replications of, that personal data.

Exceptions

The right to erasure does not apply to the extent that processing is necessary:

  • for exercising the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  • for the establishment, exercise or defence of legal claims.

Right to restriction of processing

You may request restriction of processing of personal data concerning you under the following conditions:

  • if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of its use;
  • the controller no longer needs the personal data for the purposes of processing, but you require it for the establishment, exercise or defence of legal claims; or
  • if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

Where processing of personal data concerning you has been restricted, such data may – apart from storage – only be processed with your consent, or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.

Right to object to processing

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

A right to data portability does not exist in the public-law sector (Article 20(2), sentence 2).

(2) You also have the right to lodge a complaint with a data protection supervisory authority about the processing of your personal data by us. You may address complaints to the State Commissioner for Data Protection of Lower Saxony, Prinzenstraße 5, 30159 Hannover, phone +49 511 120-4500, poststelle@lfd.niedersachsen.de.

§ 3 Collection of Personal Data When Visiting Our Website

(1) When using the website for purely informational purposes, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website and to ensure stability and security:

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status / HTTP status code
  • Amount of data transferred in each case
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software

(2) This website does not set cookies and does not use any tracking or analytics tools. No data is transmitted to third parties for advertising purposes or for the purpose of measuring reach.

§ 4 External Links to Social Media Platforms

This website contains links to the social media presences of Open Source Multitudes (LinkedIn, Bluesky, Mastodon). These are exclusively links to external platforms. When you click on such a link, you will be redirected to the respective platform. Only then do the privacy policies of the respective provider apply. The mere inclusion of links on our website does not result in any data being transmitted to these platforms.

§ 5 Newsletter Data

If you wish to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the specified email address and that you consent to receiving the newsletter. No further data is collected, or only on a voluntary basis. We use newsletter service providers to handle the newsletters, which are described below.

Brevo

This website uses Brevo for sending newsletters. The provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany. Brevo is a service that can be used to organise and analyse the sending of newsletters, among other things. The data you enter for the purpose of subscribing to the newsletter is stored on the servers of Sendinblue GmbH in Germany.

Data analysis by Brevo

With the help of Brevo, we are able to analyse our newsletter campaigns. For example, we can see whether a newsletter message was opened and which links were clicked. In this way, we can determine which links were clicked particularly often.

We can also determine whether certain previously defined actions were carried out after opening/clicking (conversion rate). For example, we can determine whether you made a purchase after clicking on the newsletter.

Brevo also enables us to categorise newsletter recipients into different groups ("clusters"). For example, newsletter recipients can be categorised by age, gender or place of residence. This allows newsletters to be better tailored to the respective target groups. If you do not wish to be analysed by Brevo, you must unsubscribe from the newsletter. We provide a corresponding link in every newsletter message.

Detailed information on the functions of Brevo can be found at the following link: https://www.brevo.com/newsletter-software/.